Privacy policy

Belgian Cavalier Club vzw attaches great importance to the protection of your personal data. In this privacy policy, we explain which personal data we process, why we do so, how long we keep it and what rights you have.

1. Who is responsible for your personal data?

Belgian Cavalier Club vzw
Laurierstraat 48
9120 Melsele
Enterprise number: 0845.861.576

For questions about privacy or the processing of your personal data, you can contact us via the contact form on this website or using the club’s contact details.

2. Which personal data do we process?

Depending on your relationship with the club, we may process the following data, among other things:

• first name and surname;
• date of birth;
• address, postal code, municipality and country;
• e-mail address and telephone or mobile number;
• kennel name and website;
• membership data, role within the association and the active status of the membership;
• data concerning membership fees paid;
• data that you enter yourself in a contact form;
• technical data necessary for the security and operation of the members’ area, such as login time, IP address and information about the browser or device used;
• data required to create and secure a user account, including an encrypted password hash and data for any password reset.

We only request and process personal data that is relevant to the operation of the association, membership administration, services for members and visitors, and the security of the website.

3. Why do we process this data?

We process personal data for purposes including:

• managing members and memberships;
• registering and following up membership fees;
• providing access to the secure members’ area of the website;
• answering questions and messages;
• communicating with members about the operation and activities of the association;
• publishing details of breeders who have chosen to be listed on the website;
• securing the website, detecting misuse and resolving technical problems;
• complying with the association’s legal and administrative obligations.

4. On what legal basis do we process personal data?

Depending on the processing concerned, we rely on one or more of the following legal bases:

• performance of the membership relationship or a service requested by you;
• compliance with a legal obligation;
• the legitimate interest of Belgian Cavalier Club vzw in managing its association and website in a normal and secure manner;
• your consent where required by law, for example for certain non-essential cookies or for a specific publication for which consent is required.

Where processing is based on consent, you may withdraw that consent at any time for the future.

5. Publication of breeder details

Members may choose to be listed as breeders on the public breeder list on the website. Only members for whom publication is enabled are shown on that list.

The kennel name may be published. If no kennel name has been entered, the first name and surname may be displayed. If a website has been provided, a link to that website may be shown. If no website is available, the e-mail address and telephone or mobile number may be displayed.

A member who no longer wishes this publication can ask the club to amend or remove the public listing.

6. Cookies and analytics data

The website may use strictly necessary cookies, for example to enable secure login and proper operation of the website. For cookies or similar technologies that are not strictly necessary, we request prior consent where required by law.

If Google Analytics or a similar analytics tool is activated on the website, it will only be used in accordance with the selected cookie settings and the applicable privacy rules. More information about the cookies used, their purpose and retention period can be found in this website’s separate cookie policy.

7. With whom do we share personal data?

Personal data is only made accessible to people who need it for their role within Belgian Cavalier Club vzw. We may also use service providers for hosting, e-mail, technical maintenance or other support services. They may process personal data only for the agreed services and in accordance with the applicable data protection rules.

We do not sell personal data to third parties.

If a service provider processes personal data outside the European Economic Area, we ensure that this only takes place where there is a valid legal basis and appropriate safeguards.

8. How long do we keep personal data?

We do not keep personal data for longer than necessary for the purpose for which it was collected.

• Member and membership data is retained for as long as necessary for membership administration and, after membership ends, for as long as required by legal or administrative retention obligations.
• Payment data is retained for the periods required for accounting and the association’s legal obligations.
• Messages submitted via the contact form are retained for as long as necessary to deal with the question and any follow-up.
• Login and security data is retained only for as long as reasonably necessary for the security, monitoring and proper operation of the website.

9. How do we secure your data?

We take reasonable technical and organisational measures to protect personal data against loss, misuse, unauthorised access, alteration or disclosure. Access to administrative and private parts of the website is restricted to authorised users. Passwords are not stored as readable text.

10. Your rights

Subject to the conditions of the applicable privacy legislation, you have, among other things, the right to:

• request access to the personal data we process about you;
• have inaccurate or incomplete data corrected;
• have your data erased in certain cases;
• have processing restricted in certain cases;
• object to processing based on legitimate interests;
• withdraw your consent where processing is based on consent;
• receive your data in a portable format in the cases provided for.

You can address a request to Belgian Cavalier Club vzw via the contact form or the club’s contact details. To protect your data, we may ask you to provide sufficient proof of your identity.

11. Lodging a complaint

If you believe that your personal data is not being processed correctly, you can contact Belgian Cavalier Club vzw. You also have the right to lodge a complaint with the Belgian Data Protection Authority.

12. Links to other websites

Our website may contain links to third-party websites, for example websites of affiliated breeders. Belgian Cavalier Club vzw is not responsible for the privacy policies or the processing of personal data by these external websites. We recommend that you consult the privacy policy of the website concerned.

13. Changes to this privacy policy

We may amend this privacy policy when our services, website or legal obligations change. The most recent version will always be published on this website.

Last updated: August 2026.